5 Important KPIs to Improve Your Field Service Management

Setting targets is key to improving and growing your field service operations, which is why identifying the right key performance indicators, or KPIs, is essential. Each KPI you set is a way to track and manage your workers as they perform individual and team tasks.

Statistically speaking, there is no limit to the number of KPIs you can set. The average number of KIPs measured by field service companies is between four and seven. However, there are five key performance indicators that stand out above the rest and are proven to ensure your field service operations continue to improve.

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Why You Need to Set KPIs for Your Field Service Team

KPIs are metrics used to track the progress of your field service operations and understand how well or how bad your team is performing over time, which is key for understanding and creating workforce optimisation strategies. KPIs can be set up to monitor employee performance, project progress and success, or to monitor a company’s overarching corporate goals. Without them, it becomes impossible to know whether your field service processes are working or failing.

KPIs aren’t just a measuring tool, they work to drive behaviour too. Each key performance indicator helps to identify problem areas within an operation so that improvements can be made. Whether they’re simple or complex. The average number of KIPs measured by field service companies is between four and seven.

Setting realistic, yet progressive, goals for your field service staff and using KPIs to measure their performance allows you to:

  • Monitor operations
  • Provide improved service
  • Enhance technician productivity
  • Drive business revenue

KPIs are crucial for a mobile workforce, not just from a management point of view, but also for workers too. Individuals can be fairly judged and assessed based on their performance and receive recognition for their achievements.

5 Field Service KPIs You Need to Track

1. Set First-Time Fix Rate KPIs

First-time fixes are challenging. The customer might not provide enough information about the problem to the office, parts may not be readily available, or assistance could be needed to carry out a tricky repair. That said, First-time fix rate (FTFR) is a crucial metric to improve for all field service companies because it directly correlates with improved customer satisfaction.

Tracking first-time fix rate KPIs

A customer that has their problem resolved on the first visit is likely to be happy to use the firm again. But, if they’re required to wait days or weeks for a resolution, this can lead to them taking their business elsewhere. Failure to resolve an issue first-time was a top customer complaint for 34% of respondents who took part in research conducted by The Service Council.

2. Billable Time

In 2019, 45% of mobile workers said they wasted significant time due to outdated or inaccurate job information. That, along with the time spent driving to appointments, traffic delays, and unnecessary admin tasks, can all lead to a decrease in billable hours.

Setting up a field service engineer KPI to monitor billable hours can help you understand where time is being wasted and what measures need to be put in place to enhance workforce productivity.

3. Set KPIs for Daily Field Visits Per Engineer

Tracking the number of visits each engineer makes each day can help you to identify your most engaged and productive employees. It also enables you to understand which engineers aren’t optimising their time effectively. Having this type of data is empowering when you want to reward your top workers or pinpoint those that need further motivation, training or development.

4. Service Profitability

Another important KPI is to monitor backend service costs, to identify where you can make cost savings and boost profits. For instance, payment processing fees, rising fuel prices and ordering unnecessary parts can impact your company’s bottom line.

By tracking the financials with KPIs, you can identify areas where you need to save and make small changes (like route optimisation and refuelling at the right places) when needed.

5. Track Completed Jobs vs Invoiced Jobs

To ensure your company receives payments for services quickly, you should ensure that jobs are swiftly invoiced. In an ideal world, the ratio of completed to invoiced jobs would be 1:1.

In reality, this doesn’t always happen, which is why completed vs invoiced jobs is a paramount KPI to track. FSM software can help with this if you have on-the-spot invoicing as a feature. This is where field service engineers can issue an invoice upon job completion through their mobile app, which links to your main system in real-time.

Why the Right Field Service KIPs are Crucial to Achieving Your Goals

KPIs are an essential navigational instrument for field service companies. But they can only deliver mission-critical data if you choose the right ones – those that really matter to your business.

Used effectively, KPIs can increase productivity, improve customer service, and boost profits. They can also indirectly improve employee and customer retention, too. When setting your KPIs, consider your company’s overarching corporate strategy and what needs to be achieved.

Once you’ve set up your KPIs, inform your workforce about the metrics you’re going to use for monitoring performance. You can access performance data via your FSM system and use it to inform strategic decision-making going forwards.

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How Field Service Management Software Can Help You Set and Track Your KPIs

Planning your KPIs is one thing and setting them in another. But keeping track of them can be challenging, especially if you haven’t got access to an automated tool with data insight functionality.

Using manual methods such as spreadsheets and whiteboards can be both time-consuming. Not to mention error-prone, which can cause friction between staff if numbers don’t match up. That’s where Field Service Management Software comes in handy.

Not only does an FSM system compile the tools needed to plan, schedule, and track your field workers, but it also can easily capture and record data. This helps to:

  • Display data in an easily digestible format
  • Quickly capture and analyse data relating to your KPIs
  • Easily connect data to form patterns
  • Make informed decisions on deep data insights