Zoidii

Asset Management

• Create a detailed asset register that includes:
  • Basic information (e.g. location, serial number, description)
  • An auto-updating asset activity logbook that includes user comments
  • A downtime log
  • Uploaded images and documentation
  • Parent-child relationships
  • Access to associated work orders
  • Access to associated stock and inventory
  • Access to associated meters and historical readings
• Simplify reporting and investigation by configuring:
  • Asset categories (e.g. tools, plant machinery, vehicles)
  • Asset downtime reasons (e.g. service, in repair)
  • Asset attributes (short, re-usable tags)
• Manage assets using a searchable, sortable, filterable list view that includes:
  • Names and descriptions
  • Codes and serial numbers
  • Categories
  • Statuses
• Easily generate and print QR codes for assets both individually and in bulk.
• Link uploaded files (such as images or documentation) with individual assets or work orders, as well as attributes.

Maintenance Programmes

• Zoidii is compatible with:
  • Reactive maintenance
  • Planned maintenance
  • Preventative maintenance
  • Condition-based maintenance
• Manage maintenance regimes in a searchable, sortable, filterable list view that includes maintenance codes, statuses, types, associated assets and estimated hours.
• Simplify information capture and reporting by configuring:
  • Colour-coded maintenance types (e.g. breakdown, sanitation)
  • Work order status flows (e.g. new > assigned > in-progress > done)
  • Labour rates (e.g. standard electrician rate, overtime engineer rate)
  • Different meter types (e.g. hours, mileage, pressure, volume)
  • Failure codes (e.g. leak, overheating, misalignment)
• Zoidii's maintenance templates include:
  • Associations with specific assets or asset types
  • Maintenance types and priorities
  • Tasks and checklists
  • Triggers (e.g. time or meter-based, fixed or floating)
  • Assignment settings (e.g. assignee, labour estimate, starting status)
• Maintenance programme within Zoidii can be triggered both automatically (e.g. once a meter surpasses a certain threshold) and manually.
• Active maintenance programmes also include:
  • An associated work order list
  • An associated parts list
  • Associated images and documents
  • An auto-updating activity log that includes user comments
• Zoidii includes the ability to create nested maintenance programmes. For example, the second instance of a 250 hour service can be configured to trigger a 500 hour service.
• Zoidii's nested maintenance programmes can be applied to:
  • Time-based maintenance (e.g. weekly > monthly > quarterly > annual services)
  • Meter-based maintenance (e.g. 250 hour > 500 hour > 1,000 hour services)

Work Order Management

• Manage work orders using either a:
  • Traditional list view
  • Calendar view
  • Kanban view
• Work orders within the list view can be sorted by key criteria, such as code, status, priority and due date.
• The work order list view, calendar view, and the Kanban view can be searched, or examined using saveable filters that include:
  • Status, type and/or priority
  • Users (assigned to, completed by)
  • Associated assets
  • To and from dates (completed, due dates)
• The columns within Zoidii's Kanban view are based on customisable work order flow configurations (e.g. new > assigned > in-progress > done).
• Create detailed work orders that include:
  • Statuses (e.g. assigned, in-progress)
  • Types (e.g. reactive)
  • Priorities
  • Due dates
  • Labour estimates
  • Assignees
  • Associated assets
  • Tasks and checklists
  • Links to parent maintenance programmes
  • Labour and material requirements and logs
  • Associated images and documents
  • An auto-updating activity log that includes user comments
• Create audit, assessment, checklist and inspection templates that include:
  • Tasks and sub-tasks
  • Labour estimates
  • Digital signature capture
• Map electronic forms to specific events within Zoidii—such as a breakdown or a planned task type—and automatically trigger their generation.
• Changes in checklist templates automatically propagate to the work orders and maintenance programmes that use them.

Job Requests

• Capture job requests using:
  • Zoidii on mobile or desktop
  • A dedicated job request portal for guest users
• The guest request portal can be accessed via a URL or QR code.
• Guest users are able to log:
  • Their name and email address
  • The associated asset
  • A description of the request or indicate the recurrence of a known issue
  • The request priority
  • The request category
• Guest users are able to receive notifications as a request progresses, and access a dedicated request list that includes request statuses.

Stock and Inventory Management

• Create detailed stock and inventory records that include:
  • Basic information (e.g. part numbers, costs, descriptions)
  • Locations and sub-locations
  • Item attributes
  • Minimum, maximum and on-hand quantities
  • Associated suppliers
  • Access to historical transaction logs
  • Access to associated historical counts
• Manage stock and inventory in a searchable, sortable, filterable list view that includes:
  • Part numbers and descriptions
  • Locations
  • On-hand quantities
  • Unit costs and total valuations
  • Item attributes
• Easily generate and print QR codes for stock and inventory both individually and in bulk.
• Perform stock counts based on locations and/or item attributes whilst using Zoidii on mobile. Stock items can be:
  • Searched for in the relevant list
  • Logged by scanning the item's QR code
• Create a database of clients, suppliers and contractors that includes:
  • Names and primary contacts
  • Email addresses
  • Phone numbers
  • Physical addresses

Mobile Management

• Zoidii mobile application can be accessed from any device with a web browser.
• The Zoidii mobile application can be used to perform core operations, including:
  • Creating, updating, managing and completing work orders
  • Accessing asset information and updating asset statuses
  • Adding comments to work orders and assetsA
  • Logging stock, inventory and labour usage
  • Completing stock and inventory counts
  • Uploading images and documentation
  • Logging meter readings
  • Completing checklists
  • Capturing digital signatures

Compliance

• Use role-based permissions and user settings to control product functionality access and data visibility.
• Use a dedicated, time-stamped activity feed to monitor and review system activity, including manual system updates, automatic system updates and user comments.
• The activity feed can be searched, as well as filtered by date range, user, and asset.
• Items within Zoidii—including users, assets and work orders—are never deleted. They are marked as inactive and remain accessible.
• Capture digital signatures within electronic forms and work orders and easily see whose signature has been applied where.

Reporting and Analytics

• Leverage a range of pre-built, KPI-focused dashboards that cover:
  • Work orders (e.g. open, overdue, closed, types, labour hours logged)
  • Preventative maintenance (e.g. open, overdue, closed, types, percentage of workload)
  • Assets (e.g. active, offline, top ten by cost and by labour hours)
  • Stock and inventory (e.g. stocked, low stocked, over stocked, valuations, usage)
• Generate and export a range of key, pre-built reports that include:
  • Open, overdue and closed work orders
  • Low stock items and stock lists by location
  • Parts and labour logged against work orders
  • Preventative maintenance due dates
• Reports can be modified by multiple criteria, including:
  • To and from dates
  • Locations, assignees and completers
  • Types, statuses, categories and priorities

Third-Party Integrations

• Bespoke integrations are available upon request.