Smartspanner

Asset Management

• Import assets manually or from spreadsheets.
• Store a range of within asset records, including:
  • Name
  • Model
  • Asset ID
  • Serial number
  • Site
  • Manufacturer
  • Location
  • Cost
  • Documents and images
  • Notes
  • Associated assets
• Each asset record also includes access to data relating to:
  • Work orders
  • Meter readings
  • Procedures
  • Parts
• Create lists of and link assets to:
  • Manufacturers
  • Suppliers/vendors
  • Parts/stock
• Create "sites" that act as locations or groups of assets.
• When sites are used as locations or plants, working days (e.g. Monday to Friday) and unique non-working days, such as national holidays, can be selected.
• Group multiple assets under a single parent asset. 
• Filter the asset list by manufacturer and by site.
• Sort the asset register using a variety of parameters, including name, type, assignee, site and location.
• Find assets using searching and filtering tools. Save custom filters for later reuse.
• Create user profiles that include role-based functionality access. User types include:
  • Administrator
  • Manager
  • Technician
  • Requester
• Each individual user can also be restricted from accessing information on a site-by-site basis, ensuring they only see what is relevant.

Maintenance Programmes

• Easily access lists of:
  • Active alerts
  • Active work orders.
• The alerts list can be further filtered down into:
  • Requests
  • Breakdowns
  • Spares
• Alerts can be sorted by type, assignee, priority, status and site.
• Filter the work order list into tasks that are:
  • Open
  • Overdue
  • Due within the next seven days
• Sort tasks by name, type, assignee, site, status, priority and deadline.
• See the task list in a sortable, searchable list view or a calendar view.
• Configure failure codes to track and monitor common scenarios.
• Easily link assets, spares, personnel and work orders within maintenance programmes.
• Create recurring maintenance activities according to:
  • Chosen intervals, such as daily, weekly or monthly
  • Time since completion
  • Work days passed
• When a recurring work order is completed, a new one is automatically generated.

Work Order Management

• Configure procedure and checklist libraries for common and recurring tasks.
• Create work orders that include:
  • Descriptions
  • Associated assets
  • Procedures
  • Work order types
  • Sites
  • Failure codes
  • Priority
  • Deadlines
  • Assignees
  • Planned duration
  • Recurring status
• Configure automated email reminders for assignees, as well as other relevant staff or stakeholders.
• When assigning a technician to a work order, use a calendar view to check their availability and currently scheduled work.
• Work orders can also include:
  • A labour log
  • Parts used/required
  • Checklists
  • Subcontractors
  • Meter readings
  • Files, such as SOPs or warranties
• Technicians can log labour start and stop times. 
• Work order cost is automatically calculated and includes sub-totals for:
  • Parts
  • Labour
  • Asset cost (e.g. cost of downtime)
  • Subcontractors
• Clone work orders for reuse on similar tasks or print and save them as PDFs.

Stock and Inventory Management

• Search and filter parts according to:
  • Part name
  • Part number
  • Available quantity
  • Minimum quantity
  • Cost
  • Location
  • Site
  • Supplier
• Automatically receive threshold-based alerts.
• Stock is automatically removed when work orders are completed.
• Part records include information about alternative parts, alternative suppliers, and associated assets.

Mobile Management

• Available on iOS and Android devices.
• Use the app to:
  • Complete tasks on the go
  • Set up new tasks
  • Filter work lists
  • Add labour logs
  • Assign subcontractors
  • Upload and view photos
  • Assign spares to tasks
  • Raise job requests

Reporting and Analytics

• All data can be exported to and viewed in spreadsheet and PDF formats.
• Examine task, user and asset activity in a hybrid graph-and-list view.
• Filter activity by:
  • Site
  • Task status
  • Type
• Filter activity by date ranges, including:
  • Today
  • Yesterday
  • Last seven days
  • Last week
  • Month to date
  • Previous month
  • Year to date
  • Custom ranges
• Sort activity using a variety of parameters, including site, type, priority, status, deadlines and assignee.
• Utilise a statistics module to monitor reliability, downtime, workload and mean time between failures.
  • Reliability: sort by rank and name, and frequency and duration of breakdowns
  • Downtime: graphical representation with adjustable date range and units
  • Workload: graphical representation with adjustable representation and filters
  • MTBF: list view of ranking, asset name and MTBF
• Subscribe to an automated daily recap. It includes a summary of all events and changes that have taken place and it is tailored to match user permissions.

Third-Party Integrations

• Bespoke integrations are available upon request.