PEMAC ASSETS

Asset Management and Calibrations

• Create a comprehensive asset register that includes:
  • Basic information (e.g. IDs, descriptions, serial and model numbers)
  • Locations and sub-locations
  • Types and categories
  • Parent-child relationships and dependencies
  • Maintenance information (e.g. associated work orders, schedules, parts)
  • Documentation and images
  • Health, safety and compliance information
• Record and access comprehensive historical asset data that includes:
  • Meter readings
  • Calibration information
  • Faults and fault categories
  • Previous, active and scheduled work orders
  • User associations and sign offs
• Manage different asset types, including:
  • Small, mobile assets
  • Larger equipment and machinery
  • Fleet assets
• Use PEMAC ASSETS to manage key financial and asset lifecycle information, including:
  • Purchase costs and dates
  • Accumulated and projected work order and maintenance costs
  • Depreciation types, periods and rates
  • Budgets and associations with other assets, individuals or cost centres
• Create and re-use asset profiles and templates, and manage assets on a per-group basis.
• Use list views, map views, search, sort and filter tools and barcodes and tags, to easily recall asset information.
• Use PEMAC ASSETS to manage the calibration of different assets, as well as the calibration of instruments and measuring procedures.
• Define, store and update calibration procedures, standards and tolerances for different asset types and different measurement systems.
• Set up calibration schedules based on time, usage or events, and in correspondence with internal, general or industry-specific standards and regulations.
• Generate and track calibration certificates that include process information, measurement data, and actual results.
• Create calibration groups that include group alerts when any asset exceeds its tolerance.
• Configure automated alerts and notifications for key calibration milestones, such as upcoming calibration expirations.
• Build relationships between instruments and assets. For example, flag assets as "out of service" until instrument deviations are resolved.
• Create, manage and print calibration labels for use on assets across different sites.
• Easily compare historical calibration data to current data and results.

Maintenance Programmes

• PEMAC is compatible with a range of maintenance program types, including:
  • Reactive maintenance
  • Planned maintenance
  • Preventative maintenance
  • Condition-based maintenance
  • Predictive maintenance
• Build and adapt maintenance programmes and tasks based on different events and factors, including:
  • Received job requests
  • Configured time-based or meter-based intervals
  • Asset condition thresholds, such as temperature or pressure
  • Analysed or modelled asset data
  • Workforce skills and availability
• Create and manage complex maintenance programmes that span multiple tasks, teams and locations.
• Manage all elements involved with a maintenance program, including:
  • Labour requirements
  • Stock and inventory requirements
  • Environment, health and safety requirements
  • General, industry-specific and internal compliance policies
  • Permit and approvals
  • Costs and budgets

Work Order and Job Request Management

• Create custom job request portals that include different data fields, mandatory and optional information, and automations based on the inputted data.
• Automatically check for and reconcile duplicates once a job request is received.
• Job requesters are able to check the progress of their submitted requests and received automated notifications and alerts as it progresses.
• Automatically generate work orders based on time, asset usage, or key events.
• Create detailed work orders that include:
  • Procedures and descriptions
  • Locations
  • Priorities and statuses
  • Ownership and assignees
  • Material requirements
  • Labour requirements
  • Relevant digital forms (e.g. pre- or post-work checks)
  • Associated assets
  • Overall progress and completion indicators
  • Dates, deadlines and timestamps
  • Configured alert and notification settings
  • Documentation and images
• Manage work orders using a combination of interactive:
  • List views
  • Schedule views
  • Map views
  • Reports and dashboards
• Use templates to simplify work order generation and standardise key parameters, such as:
  • Required permits or approvals
  • Desired engineer or contractor skillsets
  • Heightened priorities for different work types
• Use search, sort and filter tools to identify relevant historical, in-progress and planned work orders.

Labour and Workforce Management

• Create and maintain engineer and contractor records that include:
  • Basic information
  • Locations and statuses
  • Training and skillsets
  • Documentation (e.g. certificates and insurances)
  • A historical log of activity
• Combine people records with work order skill requirements to ensure work orders are matched to the most appropriate engineers or contractors.
• Configure automated work order assignment based on different criteria, such as:
  • Availability
  • Location
  • Skillset
  • Criticality
  • Urgency
• Streamline engineer and contractor management processes by configuring:
  • Approval, escalation and exception processes
  • Dedicated internal or external portals
  • Check-in and check-out procedures
  • Configurable notifications and alerts (e.g. exceeded stay, arrival)
• Use automated processes to schedule planned work and easily make manual adjustments as events occur.
• Use search, sort and filter tools in combination with interactive dashboards and reports to monitor engineer and contractor activity and performance.
• Use PEMAC ASSETS to create standardised procedures for the issuing, returning and revoking permits, which includes templating permit types and designs.

Stock and Inventory Management

• Use PEMAC ASSETS to manage and optimise inventory across multiple sites and locations and at the building, room, bin and item level.
• Use PEMAC ASSETS's dedicated stock and inventory management capabilities, or supplement operations by integrating with third-party ERP and finance and accounting packages.
• Consolidate inventory management practices with maintenance management operations to simplify administrative overhead and required reporting.
• Use configurable thresholds to automate key operations, such as notifications or alerts of low quantities or the generation of purchase orders and transfers when a threshold is crossed.
• Generate custom reports to monitor and analyse inventory movements, location activity, and common patterns or scenarios.
• Use search, sort and filter tools to easily access inventory management data, generate reports, or find particular items.
• Barcodes can also be used to expedite tracking, information access, and stocktaking processes.
• Manage requisitions, purchase orders and invoices for individual stock and inventory items, as well as in bulk.
• Mobile users are able to easily perform core inventory management operations, such as checking items in or out or accessing recent stocktake reports.

Mobile Management

• PEMAC ASSETS's mobile application:
  • Is available on Android and iOS devices
  • Functions whilst a user is offline
• Mobile users are able to perform key operations, including:
  • Logging job requests
  • Accessing and updating asset information
  • Accepting, updating and completing work orders
  • Completing assessments, audits, checklists, inspections and surveys
  • Accessing relevant asset, location and maintenance data
• Integrate PEMAC ASSETS with Google Maps to simplify navigation and site wayfinding.

Compliance

• PEMAC ASSETS features a range of compliance-focused features, such as:
  • Product functionality access and data visibility controls
  • Dedicated permit management features
  • Robust calibration management capabilities
  • Template-able maintenance task procedures and protocols
  • Configurable approval, escalation and exception workflows
  • Customisable alerts and notifications
  • Employee and contractor training, certification and skill management
  • Searchable, sortable, filterable, exportable logs of historical activity and data
• Configure PEMAC ASSETS to enhance adherence to:
  • General regulatory standards and frameworks (e.g. GMP / GAMP)
  • Industry-specific regulations and requirements (e.g. 21 CFR Part 11, AMIS benchmarks)
  • Internal practices and policies (e.g. bespoke safety, quality, delivery or cost controls)
• Build automated workflows that consolidate the information and reporting necessary to adhere to and satisfy different standards, regulations and organisational policies.

Reporting and Analytics

• Use interactive, real-time dashboards to monitor key areas including:
  • Asset usage, health and status
  • Maintenance performance
  • Operational costs
  • Engineer and contractor productivity
• PEMAC ASSETS comes with a range of ready-to-use reports that can be further adapted or customised. These include:
  • Asset downtime by category, location and fault code
  • Workforce and labour utilisation
  • Cost and budgetary performance
• Alongside traditional metrics—such as mean time between failure, mean time to repair—PEMAC ASSETS configures to provide insight into method- or industry-specific metrics, such as those associated with:
  • Lean maintenance (e.g. planned vs unplanned rations)
  • AMIS (e.g. performance vs industry benchmarks)
• PEMAC ASSETS's reporting capabilities can also be used to:
  • Provide support and evidence for repair-replace-upgrade decisions
  • To facilitate the planning of future investment
• Use search, sort and filter tools to create unique role- or scenario-specific views and easily export data as Excel and PDF files.

Third-Party Integrations

• Integrate PEMAC ASSETS with a range of third-party systems, applications and tools, including:
  • ERP systems (e.g. SAP, Microsoft Dynamics, BCPS, Integra)
  • Finance and accounting packages (e.g. Sage)
  • IoT sensors and devices (e.g. condition sensors, meter reading solutions)
  • Production management and manufacturing execution systems
  • Locations services (e.g. Google Maps)
• Bespoke integrations are available:
  • Upon request
  • Via an open API