How Maintenance Management Tools Can Improve Operations

CMMS Software / November 2021

It’s not uncommon to think maintenance management is for large or medium-sized businesses. Each with thousands of assets to manage and maintain. Yet, many maintenance management solutions can be scaled to suit smaller operations. With each maintenance management tool providing essential benefits.

Find the Best Maintenance Management Software To Improve Your Operations

Get Started

What Type of Assets Are You Looking to Maintain?

What Is Maintenance Management?

Maintenance management tools are used by businesses to keep track of their valuable assets. Including equipment, machinery, vehicles, IT assets, and buildings.

Modern maintenance tools can be found in industries such as farming. As well as manufacturing, education, and healthcare. They can also be referred to as a computerised maintenance management system (CMMS). Or enterprise asset management (EAM) software. However, there is a difference in features and tools between the two systems.

Such tools can enable businesses to catalogue their assets in one centralised system. It can also raise and respond to work orders and schedule preventative maintenance. As well as keep service logs and manage inventory.

The Benefits of Maintenance Management Tools

The main purpose of a maintenance management system is to increase production levels and reduce costs. It can also assist with more effective decision-making. Enabling a business to concentrate on more strategic matters. Implementing CMMS can help a business with the following:

Access Asset Data

It can provide instant access to asset-related data that has been logged into a system. By using asset tracking solutions, such as barcodes or RFID, businesses can log assets in great detail. Allowing them to access it instantly from anywhere.

Maintenance Management Helps Reduce Downtime

A maintenance management system aims to reduce the downtime of essential assets. This is achieved with a maintenance scheduling module. Where maintenance managers plan for routine inspections and services to identify problems before they occur. This increases the availability of equipment and can prolong the life of assets. Saving money in the long term.

Improve Inventory Management

It can help to improve a business’s inventory management. Simply by enabling them to easily keep track of spare parts in the warehouse. Having a bird’s eye view of inventory can reduce the chance of duplicating orders for parts. Another advantage is its ability to automate the ordering process. Most modern solutions can automatically place new orders when inventory is running low.

Improve Time Management

A maintenance management system can help enhance essential time management. With modern applications being mobile, maintenance teams can access the system while they’re out in the field. This reduces the need for excessive paperwork or phone calls and can help improve data accuracy.

When Should You Implement Maintenance Management?

Businesses should consider maintenance management if they plan to avoid unplanned downtime. As well as reduce costs across the maintenance department. Modern tools can help to predict costs going forwards and even assist with budgeting.

If a business’s inventory management system is challenging, maintenance management tools can help. They can optimise stock levels and store location data of spare parts. As well as set up alerts to be notified when stock levels are running low.

For example, consider a business’s current work processes. What is the protocol if someone in the team is off sick? Do they call other team members to let them know about changes to their work assignments? Having a maintenance management system can help to reassign tasks quickly in just a few clicks.

Another positive of CMMS is the ability to centralise all data into one system. This can be beneficial if data is stored in several locations. Like on spreadsheets, emails, and paper records. Work orders, user history, stock levels, and maintenance schedules are all kept in one place.

Use Our Maintenance Management Software Finder to Identify the Best Tool For You

What Type of Assets Are You Looking to Maintain?

How to Find the Right Maintenance Management Software

Take time to research different maintenance management software solutions to find the one that best suits your needs. This can involve comparing features and pricing models. As well as checking out as many online reviews as you can find.

You should research the provider of your preferred software to make sure they’re well established. Check if they’re reliable and have a strong track record of excellent customer service.

Software updates and costs are essential factors to think about. Cloud-based solutions are usually updated automatically and regularly by the provider. This is often available with minimal upfront fees, too.