How Maintenance Management Software Betters Business

How Maintenance Management Software Betters Business


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It’s not uncommon to think that maintenance management software is just for large or medium-sized organisations that have thousands of assets to manage and protect.

Yet, many maintenance management solutions can be scaled to suit small companies too.

What is Maintenance Management Software?

Maintenance management software is used by businesses to keep track of their valuable assets. Theses assets could include equipment, machinery, vehicles, IT assets, and buildings.

What is Maintenance Management Software?

Modern maintenance management software can be found in industries such as farming, manufacturing, hospitality, education, and healthcare.

It can also be refereed to as computerised maintenance management software (CMMS) or enterprise asset management (EAM) software. However, there is a difference in features and tools between the two systems.

Such software can enable businesses to effectively catalogue their assets in one centralised system. It can also raise and respond to work orders, schedule preventative maintenance, keep service logs, and manage inventory.

The Benefits of Maintenance Management Software

The main purpose of a maintenance management system is to increase productivity levels and reduce costs.

It can also assist with more effective decision-making that allows for a business to concentrate on more strategic matters.

Specifically, implementing CMMS can help a business with the following:

  • It can provide instant access to all asset-related data that has been logged into the system. By using tracking solutions, such as barcodes or RFID, you are able to log asset data in great detail and access it immediately.
  • An effective maintenance management system aims to reduce the downtime of essential assets. This can be done through a maintenance scheduling module, where you plan for routine inspections and services to identify problems before they occur. This increases the availability of equipment and can prolong the life of assets, saving you money in the long-term.
  • It can help to improve a business’s inventory management by enabling you to easily keep track of parts and spares in the warehouse. By having a bird’s eye view of your inventory, this can reduce the chance of duplicating orders for parts that you already have.
  • Another advantage of implementing CMMS for inventory purposes, is its ability to automate the ordering process. Most modern software solutions can be set up to automatically place new orders when inventory is running low.
  • Finally, and most effectively, a management system could help enhance essential time management. With modern maintenance management software applications being mobile, maintenance teams can access the system while they’re out in the field. This reduces the need for excessive paperwork or phone calls and can help improve data accuracy.

Read more: How Mobile CMMS Benefits Businesses

When Should you Implement Maintenance Management Software?

Once the benefits of efficiently managing and protecting assets have been analysed, it may then be time to introduce a maintenance management software application into your business.

A business should consider this type of management system if they plan to reduce costs across the maintenance department and want to avoid unplanned shutdowns. Modern applications can help to predict costs going forwards and even assist with budgeting.

When Should you Implement Maintenance Management Software?

If a business’s current inventory management system is something of a challenge, maintenance management software can step in to help. It can optimise stock levels, store location data of spare parts, and can even set up alerts to be notified when stock levels are running low.

Fo example, think about your business’s current work processes. If someone in your team is off sick, do you find yourself running around in circles, calling other team members to let them know about changes to their work assignments?

By having a maintenance management system, it can help to reassign tasks quickly in just a few clicks.

Another positive of CMMS is the ability to centralise all data into one system. This can be hugely beneficial if, for example, you have data stored in several different places like spreadsheets, emails, and paper records. You can keep work orders, work history, stock levels, and maintenance schedules all in one place.

How to Find the Right Software

Take some time to thoroughly research different maintenance management software solutions to find the one that best suits your needs. This can involve comparing features and pricing models of various solutions and checking out as many online reviews as you can find.

You should also research the provider of your preferred software to make sure they’re well established, reliable, and have a strong track record of excellent customer service.

Software updates and costs are essential factors to think about. Cloud-based solutions are usually updated automatically and regularly by the provider and are often available with minimal upfront fees.

Where do you go from here?

To find out more about which CMMS is best for your business, try our free search tool.

Over 18,000 businesses have already used CompareSoft to find the right tool for them!

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