How Mobile CMMS Benefits Businesses

How Mobile CMMS Benefits Businesses


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Mobile CMMS is an increasingly popular system implemented by businesses to perform regular maintenance of equipment and assets.

These applications enable dedicated maintenance teams to carry out tasks, such as asset tracking and monitoring, while on the move. In turn, this can bring about several benefits for businesses.

But first, what is CMMS software and what features does it offer to businesses?

What is CMMS?

What is CMMS?

CMMS (Computerised Maintenance Management System) is mostly used by maintenance teams and asset managers for a variety of tasks.

  • Maintenance technicians can use CMMS to monitor and respond to work orders, while also documenting the routine inspections of business assets.
  • Asset managers can plan routine maintenance at regular intervals to reduce the likelihood of equipment breaking down unexpectedly. A CMMS acts as a reliable calendar that alerts all relevant workers when maintenance work needs to be done.
  • CMMS allows all asset data to be stored digitally, which can also include financial records. Having accurate financial data at your fingertips is useful when undergoing an audit.
  • Most CMMS solutions also offer asset tracking, which allows you to monitor the lifecycle of an assets from acquisition to disposal.
  • Modern software also has inventory management features to alert you when parts, supplies, or stock assets are running low. In turn, this enables you to only re-order items when needed, helping to reduce expenditure.

Read more: What is CMMS Software?

The Rise of mobile CMMS

Most modern cloud-based CMMS solutions come equipped with mobile-friendly apps. This enables all asset data to be accessed over the internet using smartphones, tablets, laptops and desk-based computers.

Software-as-a-Service (SaaS) models are favoured by many businesses because these are maintained and updated by the vendor. A SaaS model eliminates the need for expensive IT infrastructure and a team of IT professionals to keep the system up and running.

With mobile CMMS, all the data you enter into the software is stored in the cloud, hosted by the provider. For some organisations, this provides reassurance that their valuable information is always backed up off-site, in case a physical disaster happens on-premise.

4 Benefits of Mobile CMMS

The Benefits of Mobile CMMS

The transition from traditional CMMS software to mobile CMMS offers many benefits for a business. As a result, a robust mobile CMMS solution can help asset managers and technicians do their jobs more effectively.

1. Portability Enables Access from any Location

Asset managers and technicians can access the system when out in the field, at different premises, or on the go.

Information and data is sent and received in real-time, which can help to improve communication across the maintenance department.

2. Increases Efficiency in the Workplace

Mobile CMMS speeds up the process of maintenance management, as work orders and maintenance requests can be logged and responded to instantly, via the system.

As a result, paper documentation is not required. It can also improve time management in the workplace, with employees not needing to access a physical office workstation to collect asset data.

3. Helps Improve Accuracy of Data

CMMS software has been around for a long time, helping maintenance teams to centralise data and better manage equipment and assets.

But, with mobile CMMS, it further enhances accuracy for technicians, eliminating the need to rely on written instructions.

4. Packed Full of Smart and Effective Tools

One feature of mobile CMMS solutions that benefit a business is improving the asset acquisition process.

For example, a technician can use a mobile device to take a photograph of damaged equipment. This can then be uploaded to the mobile CMMS, allowing other employees to see what the problem is. In turn, the right parts can then be ordered to fix the equipment without further delay.

Features Found in Mobile CMMS

A good CMMS will support work order management, asset tracking, reporting, and inventory management. A mobile CMMS will do all of that, plus integrate seamlessly with smartphones so that it becomes the technician’s primary tool.

Features of CMMS for Mobile

Most mobile CMMS solutions can support existing hardware, like a phone’s camera and voice recognition functionality, to help technicians log data more effiencetly.

Barcode scanning is another useful feature for mobile CMMS, as is real-time push notification alerts. Having in-app messaging can also help technicians communicate with each other seamlessly while away from the workplace.

Is CMMS for Mobile Right for your Business?

If maintenance teams work across different premises or are regularly away from the workplace, a mobile CMMS solution could benefit your business in many ways.

  • Mobile CMMS can allow employees to log in and access all asset data from anywhere, at any time.
  • Cloud-based apps allow technicians to respond to requests and then quickly move onto the next job, without having to divert back to the workplace.
  • Having a mobile CMMS solution can also reduce manual error rates, as information is kept digitally and many processes are automated.
  • Technicians can make use of the hardware on their devices to add detailed information to work orders, such as damage reports that include photos and video footage.

Where do you go from here?

To find out more about which CMMS is best for your business, try our free search tool.

Over 18,000 businesses have already used CompareSoft to find the right tool for them!

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