How Mobile CMMS Apps Can Ease the Workload of Maintenance Teams

CMMS Software / October 2019

Mobile CMMS is an increasingly popular next-generation solution implemented by businesses to help perform regular maintenance.

Mobile applications enable dedicated maintenance teams to carry out tasks while on the move. In turn, this can bring about several benefits for businesses that rely heavily on the upkeep of their mission-critical assets.

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Why Mobile CMMS Is Important

Most modern cloud-based CMMS solutions come equipped with mobile-friendly apps. This enables all asset data to be accessed over the internet using smartphones, tablets, laptops, and desktop computers.

Software-as-a-Service (SaaS) models are favoured by many businesses because they are maintained and updated by the vendor. A SaaS model eliminates the need for expensive IT infrastructure and a team of IT professionals to keep the system up and running.

With a mobile CMMS solution, all asset and maintenance data is stored in the cloud, which is hosted by a provider. For some organisations, this provides reassurance that their valuable information is always backed up off-site, in case a physical disaster happens on-premise.

The Benefits of Maintenance Teams Using Mobile Apps

The transition from traditional CMMS operations to a mobile system provides several benefits for a business. As a result, a robust mobile CMMS solution can help asset managers, maintenance experts, and technicians do their jobs more effectively.

Access Data From Any Location

Users can access the system when out in the field, at different premises, or on the go. Information and data are sent and received in real-time, which can help to improve communication across the maintenance department.

Increases Efficiency in the Workplace

Mobile CMMS speeds up the process of maintenance management, as work orders and maintenance requests can be logged and responded to instantly. As a result, paper documentation is not required.

It can also improve time management in the workplace, with employees not needing to access a physical office workstation to collect asset data.

Helps Improve Accuracy of Data

CMMS Software has been around for a long time, helping maintenance teams to centralise their data and better manage equipment and assets.

With mobile CMMS capabilities, you can further enhance data accuracy for technicians and reduce the need to rely on written instructions or paper-based methods.

Offers Smart and Effective Tools

A key feature of a mobile CMMS solution that benefits a business’s maintenance management plans is improving the asset acquisition process.

For instance, a technician can use a mobile device to take a photograph of damaged equipment. This can then be uploaded to your system, allowing employees to see what the problem is. In turn, the right parts can then be ordered to fix the equipment without further delay.

Essential Features of a Mobile Maintenance App

A good CMMS will support work order management, asset tracking, reporting, and inventory management. A mobile CMMS will do all of that, whilst also integrating seamlessly with smartphones so that it becomes a technician’s primary tool.

Most mobile solutions can support existing hardware, like a phone’s camera and voice recognition functionality, to help log data more efficiently.

Barcode scanning is another useful feature for mobile tools, as are real-time push notification alerts. Having in-app messaging can also help technicians communicate with their maintenance teams seamlessly while away from the office.

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What Type of Assets Are You Looking to Maintain?

When Should You Implement Mobile CMMS?

If maintenance teams work across different premises or are regularly away from the workplace, a mobile CMMS solution could benefit your business in many ways. It allows you to:

  • Log in and access all asset data from anywhere, at any time
  • Respond to requests and quickly move on to the next job, without having to divert back to the workplace
  • Reduce manual errors, as information is kept digitally and processes are automated
  • Make use of hardware on mobile devices to add detailed information to work orders, such as damage reports that include photos and video footage