How Mobile CMMS Adoption Can Boost Maintenance Management

CMMS Software / October 2019

Mobile CMMS is an increasingly popular next-generation solution implemented by businesses to help perform regular maintenance of equipment and assets. Mobile applications enable dedicated maintenance teams to carry out tasks such as asset tracking and monitoring while on the move. In turn, this can bring about several benefits for businesses that rely heavily on the upkeep of their mission-critical assets.

What Is Mobile CMMS and Why Is It Important?

Most modern cloud-based CMMS solutions come equipped with mobile-friendly apps. This enables all asset data to be accessed over the internet using smartphones, tablets, laptops and desktop computers.

Software-as-a-Service (SaaS) models are favoured by many businesses because these are maintained and updated by the vendor. A SaaS model eliminates the need for expensive IT infrastructure and a team of IT professionals to keep the system up and running.

With a mobile CMMS solution, all of a business’s asset and maintenance data is stored in the cloud, which is hosted by the provider. For some organisations, this provides reassurance that their valuable information is always backed up off-site, in case a physical disaster happens on-premise.

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Key Benefits of Using Mobile CMMS Tools

The transition from traditional CMMS Software to mobile CMMS offers many benefits for a business. As a result, a robust mobile CMMS solution can help asset managers and technicians do their jobs more effectively.

Portability Enables Access From Any Location

Asset managers and technicians can access the system when out in the field, at different premises, or on the go.

Information and data are sent and received in real-time, which can help to improve communication across the maintenance department.

Increases Efficiency in the Workplace

Mobile CMMS speeds up the process of maintenance management, as work orders and maintenance requests can be logged and responded to instantly. As a result, paper documentation is not required.

It can also improve time management in the workplace, with employees not needing to access a physical office workstation to collect asset data.

Helps Improve Accuracy of Data

CMMS Software has been around for a long time, helping maintenance teams to centralize data and better manage equipment and assets.

But mobile CMMS capabilities further enhance accuracy for technicians, eliminating the need to rely on written instructions and paper-based methods.

Packed Full of Smart and Effective Tools

A key feature of a mobile CMMS solution that benefits a business’s maintenance management plans is improving the asset acquisition process.

For example, a technician can use a mobile device to take a photograph of damaged equipment. This can then be uploaded to a mobile CMMS system, allowing other employees to see what the problem is. In turn, the right parts can then be ordered to fix the equipment without further delay.

Features of CMMS for Mobile

Essential Features Found in Mobile Maintenance Management Solutions

A good CMMS will support work order management, asset tracking, reporting, and inventory management. A mobile CMMS will do all of that, while also integrating seamlessly with smartphones so that it becomes a technician’s primary tool.

Most mobile CMMS solutions can support existing hardware, like a phone’s camera and voice recognition functionality, to help technicians log data more efficiently.

Barcode scanning is another useful feature for mobile CMMS tools, as is real-time push notification alerts. Having in-app messaging can also help technicians communicate with their maintenance teams seamlessly while away from the office.

When Should Businesses Implement a Mobile CMMS System?

If maintenance teams work across different premises or are regularly away from the workplace, a mobile CMMS solution could benefit your business in many ways.

  • Mobile CMMS can allow employees to log in and access all asset data from anywhere, at any time
  • Cloud-based apps allow technicians to respond to requests and then quickly move onto the next job, without having to divert back to the workplace
  • Having a mobile CMMS solution can also reduce manual error rates, as information is kept digitally and many processes are automated
  • Technicians can make use of the hardware on their devices to add detailed information to work orders, such as damage reports that include photos and video footage