Fiix

Asset Management

• Create a comprehensive asset register that includes:
  • Associated QR codes
  • Asset locations and sub-locations
  • Parent-child relationships
  • Asset groupings/categories
  • Maintenance information, such as meter readings or condition monitoring data
  • Financial information, such as repair spend
  • Associated users
  • User-defined, custom fields
  • A log of historical activity
• Simplify asset creation using custom asset templates.
• Control asset-related activity using configurable approval controls and a dedicated equipment check-in/check-out mechanic.
• Arrange assets hierarchically using parent-child relationships, as well as by site, location or region.

Work Order and Maintenance Management

• Design custom job request capture forms.
• Users are able to submit, search, sort and track job requests on mobile and desktop.
• Fiix is compatible with reactive, planned, preventative and predictive maintenance programmes.
• Automatically trigger maintenance tasks using a range of parameters, such as:
  • Time or date
  • Meter readings or run-time
  • Condition data, such as vibration, temperature or pressure
• Import and edit multiple work orders as CSV files.
• Create detailed work orders that include:
  • Priorities, statuses and fault codes
  • Associated projects and assets
  • Assigned users or user groups
  • Completion dates
  • Labour and parts requirements
  • Financial information, such as total cost or parts spend
  • Mandatory, optional and hidden fields
  • Electronic signature capture
  • Audit, assessment and inspection-like tasks and automated conditional outcomes
  • Images and documentation
• Manage complex and/or longer duration tasks using parent-child work order relationships.
• Use a dedicated scheduling interface, drag-and-drop mechanics, and automated notifications to manage work order scheduling.
• Assign work orders to individual users and assets, as well as user groups and multiple assets.
• Create a detailed library of checklists, procedures, documentation and images that can be used to quickly build new work orders and work order templates.
• Use a dedicated work order analyser tool to analyse historical data and receive recommendations concerning:
  • Tasks likely to cause production delays
  • Potential compliance issues
  • Cost limit or budget overruns

Stock and Inventory Management

• Create stock and inventory records that include:
  • Basic information such as name, description, make and model
  • Financial information, such as costs and receipts
  • Locations and sub-locations
  • Minimum and maximum quantities
  • Reorder thresholds
  • Associated assets and work orders
• Easily create, submit, approve, send, manage and store purchase orders, requests for quotes and requests for proposals.
• Manage stock and inventory within individual sites and across multiple sites using methods such as first-in-first-out and cycle counts.
• Create requests for parts and perform cross-site transfers instead of new item purchases.
• Automatically receive and push updates to a third-party ERP system via an integration with Fiix. Automatic operations include:
  • Capturing stock and inventory receipts
  • Updating stock levels
  • Incorporating new items, deliveries and returns
  • Storing purchase orders
• Create a detailed vendor database that includes:
  • Vendor contract information
  • Rate sheets
  • Warranty and insurance information
  • Trades and areas of expertise
  • Historical activity and associations
  • Preferred/non-preferred statuses
• Use QR codes to identify a work order's bill of materials, locate the necessary parts, and check them out.
• Use a dedicated parts analyser tool to analyse historical data and receive recommendations concerning:
  • Parts to order
  • Quantities to order
  • Best times to order

Mobile Management

• Fiix's mobile application is available on iOS and Android devices, and functions whilst users are offline.
• Mobile users are able to perform a wide range of operations within Fiix, including:
  • Designing and publishing job request capture forms that include mandatory fields
  • Submitting, searching, sorting and monitoring active job requests
  • Receiving push notifications upon task assignment
  • Searching, sorting and filtering work orders
  • Accessing, updating and completing work orders
  • Logging parts used and labour time
  • Uploading and accessing images and documents
  • Examining and modifying an asset's information and historical data
  • Performing stock/inventory operations, such as check-outs and stock takes
  • Scanning barcodes and QR codes
  • Identifying, locating and assembling bills of materials
  • Switching between site-specific dashboards and lists
  • Conducting audits, assessments and inspections
  • Monitoring reports and dashboards

Compliance

• Use a range of features to control product functionality access and data visibility. These include:
  • User groups and user permissions
  • Mandatory procedures and checklists within work orders
  • Logs of system activity (e.g. asset movement, work order status changes)
  • Thresholds for approval (e.g. spend limits) and verification (e.g. digital signatures)
  • Configurable UIs, workflows and data lookup tables
  • Integrations with third-party authentication and identity management solutions
  • The ability to export system data and backups manually and automatically

Reporting and Analytics

• Use and customise over one hundred out-of-the-box report templates. These cover key metrics, such as:
  • Work order completion rate
  • Upcoming maintenance tasks
  • Labour hours and utilisation
  • Mean time to repair
• Use AI-generated reports to gain insight into:
  • Potential task adjustments and enhancements
  • Possible schedule optimisations
  • Forecasted equipment and machine failures
  • Predicted parts utilisation
• Create interactive dashboards that utilise multiple metrics and can be filtered by project, asset, date, user and location.
• Keep colleagues informed of KPIs using:
  • Automatic, recurring report generation and distribution
  • Shared dashboards
• Create metric and KPI benchmarks to aid comparison across sites and locations.
• Export reports into CSV, Excel, or PDF formats.

Third-Party Integrations

• Access a wide range of out-of-the-box IoT integrations using Fiix's app exchange and partner network.
• Fiix's app exchange includes integrations for a range of third-party systems, applications and tools, such as:
  • Traditional business systems, such as ERPs and CRMs
  • Industrial equipment controls, such as PLC, SCADA and sensor networks
  • Heavy equipment management applications
  • Highway fleet management applications
  • Building control systems
  • Education and best practice resources
  • Access management tools, such as single-sign-on applications
• Use dedicated developer tools—such as a developer guide, an API, and SDKs—to build bespoke integrations with third-party systems, applications, tools and data sources. These include:
  • Sensor and IoT data
  • Equipment level data, such as PLC systems and data historians
  • Production data, such as those derived from SCADA and MES systems
  • Business systems and ERPs
  • Fleet and telematics systems