eMaint by Fluke

Asset Management

• Build an asset register that includes comprehensive information, such as:
  • Model
  • Manufacturer
  • Serial number
  • Location data
  • Comments
  • Images
  • Documents
  • Barcodes and QR codes
• Create up to 250 user definable fields per asset record.
• Associate assets with personnel, parts and projects or tasks.
• Configure main navigation’s sidebar, column order and design options like colour according to user preferences.
• Assign and identify assets using barcodes and QR codes.
• Reserve assets for use in specific time windows.
• Issue assets to individuals and work orders.
• Integrate with IoT technology to monitor a variety of asset conditions.
• See all assets across multiple sites, locations and countries in a table or graphically.
• Locate assets, work orders/requests and inventory on uploaded floor plans, schematics, sitemaps and other drawings.
• Model assets as pins on uploaded floorplans. Allocate colours to pin heads depending on chosen requirements. 
• Pin colour/status updates in real-time.
• Filter assets by any defined field. Filters applied to assets rollover between table and graphical views.
• Create asset hierarchies and map parent-child relationships.
• Search using selections from individual or multiple fields.
• Create one-time filters, save custom filters for re-use, and use admin tools to limit a user’s ability to search a register.
• Create asset templates that include:
  • Preconfigured drop-down lists
  • Open text boxes
  • Table look-ups
  • GPS coordinates
  • Text editors
• When creating an asset, retain inputted data whilst moving between asset templates.
• Attach documents and multimedia to assets, including: 
  • Handbooks
  • Manuals
  • Warranty information
  • Inspection certificates
• Analyse asset structures to generate reports on performance or total cost of ownership and facilitate planning of shutdowns.
• Create visual dashboards to monitor assets in real-time.
• Generate automated Ranking Index Maintenance Expenditure (RIME) rankings to better understand asset criticality and prioritization.
• View assets, inventory and equipment on location maps.
• See all historical asset, inventory and equipment data, including: 
  • Work history
  • Charges
  • Passes and failures
  • Failure codes
  • Warranty information
• As well as an individual asset’s details, see:
  • Historical work order associations
  • Child assets
  • Attached documents and images
  • Related tasks
  • Associations with maintenance programmes

Maintenance Programmes

• eMaint is compatible with:
  • Reactive maintenance
  • Planned maintenance
  • Preventative maintenance
  • Condition-based maintenance
  • Predictive maintenance
• Schedule maintenance tasks according to calendars and meter readings.
• Further customise calendar-based scheduling by skipping specific days.
• Automatically create follow-on maintenance tasks.
• Filter calendar views by work order type and by personnel.
• Attach detailed task requirements, guidelines for technicians and other information to work orders.
• Create template libraries for recurring operations and automatically build procedure checklists.
• Technicians can update work orders, record start/stop times, change statuses and attach notes and images.
• Automate email notifications when tasks are assigned, started and completed.
• Auto-generate corrective work orders when audits fail.
• Perform maintenance on all assets within an asset group at once.
• Use IoT technology to monitor asset conditions, including:
  • Noise
  • Vibration
  • Temperature
  • Corrosion
  • Pressure
• Receive automated notifications when an asset performs outside predefined thresholds.
• Assign tasks according to analysis of asset condition data.
• Integrate with Fluke Connect to collect real-time faults through Fluke sensors and measurement equipment.

Job Request and Work Order Management

• Back office teams can set-up customised workflows for raising, approving, rejecting and completing requests. 
• Jobs can be requested via:
  • The desktop application 
  • The mobile app
  • A customisable web form embedded on an existing intranet
  • An email to a designated address, which converts it to a request
• Job requesters receive automated emails when their requests are approved or rejected.
• View assigned and unassigned work orders on a calendar display.
• Assign work orders to employees and contractors ahead of time.
• Edit work permits through eMaint’s document editors to add text, check marks and digital signatures. 
• Book and reserve assets for specific time windows.
• Track work orders using Gantt charts, real time progress notifications, parts used, project costs (labour and materials), and real-time reporting.
• Configure automated satisfaction surveys and include requests for digital signatures.
• Configure work orders that include total hours, maintenance rates and parts required.
• Search and add additional parts to a work order as needed.
• Technicians can complete steps and mark passes and fails.
• Failed steps can initiate predefined procedures and generate follow-on orders.
• Configure a library of failure codes for technician use and reporting. 
• Sequential/dependent work orders associated with a large-scale project can be contained within a single group.

Stock and Inventory Management

• Manage stock across multiple sites, locations and countries. 
• Scan asset barcodes and QR codes to access information, such as:
  • Location
  • Available quantities
  • Unit costs
  • Serial numbers
  • Historical data
  • Images
  • Attachments. 
• Configure automatic purchase order creation when on-hand amounts fall below defined thresholds.
• Link inventory assets with maintenance activities and work orders.
• Create kits and associate them with tasks.
• Integrate inventory management with supplier and procurement systems to streamline the inventory acquisition process. 
• Access supplier catalogues and create purchase orders within the system.
• Store supplier contact information, products, part numbers, costs, and last ordered dates.
• Create, send and receive purchase orders.
• Create lists of parts that are due to be reordered, monitor parts already ordered and log all purchase order receipts.
• Generate part reports that include locations, quantities, costs, pictures, serial numbers, or any other field stored in the system.
• Assign parts to tasks ahead of time. Parts remain on the shelf but are marked as reserved.
• Reserved parts auto-issue when the relevant task is begun.

Mobile Management

• eMaint's mobile app is available on iOS and Android and functions whilst a user is offline.
• Mobile users are able to perform a range of key operations, including:
  • Creating, receiving, accessing, updating and completing work orders
  • Managing and updating planned work
  • Accessing and updating asset, stock and inventory information
  • Accessing asset, stock and inventory information via barcode scanning
  • Capturing and uploading images
  • Accessing, updating and uploading documentation
  • Completing assessments, audits, checklists and inspections
  • Logging work start and stop times
• eMaint's mobile app is available in multiple languages—including German, French, Spanish, Portuguese and Chinese—and includes configurable screens that accommodate different workflows.

Compliance

• Limit product functionality access and data visibility for different users.
• Configure eMaint to enhance adherence to a range of compliance frameworks, including:
  • Health, safety and environment regulations
  • Quality management frameworks
  • Industry-specific standards or process requirements
  • Internal standards or guidelines
• Attach documents to work orders including Lock-Out, Tag-Out (LOTO) checklists and SOPs. 
• Utilise process document workflows, data capture capabilities and reporting to successfully pass compliance audits such as OSHA, EPA, GMP, ISO, IATF, or FDA.
• Create custom dashboards as evidence for auditors and inspectors.

Reporting and Analytics

• Generate reports on any combination of data points that exist within the system.
• Utilise quick-view lists to view and generate specific insights and drill-down into records.
• Create customisable dashboards to see key highlights visually in real-time. Display tables, graphs and other dashboard widgets. 
• Include third-party data in reports and dashboards.
• Generate exportable reports to show:
  • Key performance indicators
  • Trends
  • Productivity
  • Asset depreciation
  • Material usage
  • Work order completion rate
  • Common failure codes
• Auto-generate and email custom reports to stakeholders on a predefined schedule.
• Email reports and export them as CSV, PDF and HTML files.
• Limit who can view, create or edit reports.

Third-Party Integrations

• eMaint integrates with a range of third party tools, applications and systems, including:
  • ERP systems
  • Accounting systems
  • Supplier store feeds/data
  • Fuel card systems
  • Machine run-time data systems
  • SCADA, BAS and PLC systems
  • Fluid analysis
  • Condition monitoring solutions
• Bespoke integrations are available:
  • Via an API
  • Upon request