Alloy

Asset Management

• Manage any asset type, including:
  • Roads and highways
  • Linear assets, such as paths and bridleways
  • Internal and external lighting
  • Lighting components
  • Cleaning, waste, bin and recycling assets
  • Parks, green spaces, trees and plants
  • Drains and water management assets
  • Properties and facilities
• Build a comprehensive asset register that includes:
  • Basic information, such as IDs
  • Asset types and categories
  • Completely customisable asset attributes
  • Type/category-specific attributes
  • GIS information and asset geometries
  • Images and documentation
  • Financial and procurement information
  • Legal, compliance and health and safety information
  • Access to real-time health and performance data
  • Access to historical asset data and relevant scheduled works
  • Contextual information, such as site access details or gradient of an area
• Create assets manually using a dedicated asset designer, or based on a vast range of templates for different asset types.
• Build relationships and dependencies between:
  • Assets
  • Sites, premises and locations
  • Scheduled works
  • Service programmes
  • Users and stakeholders
  • Budgets and sub-budgets
  • Supplier, customer and contractor accounts
• View assets, asset attributes and asset data in a searchable, sortable, filterable list-and-map view.
• Horizons, Yotta's dedicated strategic asset management application, can be integrated with Alloy and used to:
  • Plan and analyse both existing and alternative works programmes
  • Integrate data visualisations and mapping elements into scenario plans
  • Model asset deterioration rates, lifecycles and the impact of service delivery
  • Highlight cost savings and shortfalls in comparison to short- and long-term budgets

Mobile App

• Alloy is available on both Android and iOS devices and functions whilst a user is offline.
• Alloy is also available to mobile users via a dedicated in-cab application.
• Mobile users are able to perform the majority of Alloy's core operations, such as:
  • Completing assessments, audits, inspections and checklists
  • Accessing, updating and managing work orders
  • Viewing scheduled work, planned routes and alterations to both
  • Accessing reports and dashboards
  • Communicating with users and stakeholders
  • Searching, sorting and filtering assets
  • Interrogating and updating asset information
  • Leveraging maps, mapping layers and asset tracking data
• Use a voice-enabled search to instantly locate asset, work order or inspection information.

Maintenance Management

• Alloy is compatible with:
  • Reactive maintenance
  • Planned maintenance
  • Preventative maintenance
  • Condition-based maintenance
  • Soft and hard service provision
• Utilise detailed work orders templates that include:
  • Task descriptions and basic information
  • Parent-child work-order and project relationships
  • Documentation and images
  • Labour and material requirements
  • Deadlines and durations
  • Cost and budget information
• Build conditional workflows using a drag-and-drop visual designer.
• Use customisable work orders together with automated workflows to build relationships between:
  • Different asset types
  • Different defect/fault types
  • Different activity/operation types
  • Different users and stakeholders
• Consolidate and trigger workflows using live data from a variety of sources, such as:
  • User actions or inputs
  • Schedules and deadlines
  • Thresholds and key metrics
  • Temperature sensors
  • Air quality monitors
  • Fill level and flows sensors
  • Occupancy and movement sensors
  • Noise level sensors
  • Electrical and energy monitoring solutions
  • Geo-location solutions
• Easily manage linked tasks, such as collection or inspection routes, using real-time input from in-field crews, administrative teams, and logged service or work requests.
• Create automated work order and service delivery processes that include:
  • Automatically generated and distributed alerts
  • Optimised route calculations
  • Conditional actions based on related data and user actions
  • Integrated finance or accounting operations
• Create automated work order and service request routing procedures based on:
  • Equipment availability
  • Vehicle availability
  • Location
  • User availability and skillset
  • Real-time contextual information (e.g. traffic or road works)

Service Management

• Design comprehensive service programmes that incorporate:
  • Numerous asset types
  • A wide range of services
  • Sites, locations and premises
  • Different customers and stakeholders
  • Planned operational activities and reactive works
• Use Alloy to create, manage and optimise a range of services, such as:
  • Waste and recycling services
  • Green space management services
  • Street cleansing services
  • Fleet management services
  • Environmental services
  • Linear asset management services
• Alloy can also be used to manage enforcement activities, such as:
  • The generation of warning notices
  • The issuance of fines
  • The initiation of prosecutions
• Manage customer communications and set up information capture processes that span multiple channels, including:
  • SMS
  • Email
  • Social media
  • Websites, portals and electronic forms
  • IoT sensor technology
• Build automated service management workflows that include:
  • Automated information capture, categorisation and triage
  • Automatic generation and distribution of alerts and notifications
  • Automated work order generation and assignment
  • Route optimisations and real-time alterations
  • Conditional adjustments based on real-time data (e.g. asset health, congestion)
  • User-defined constraints or restrictions (e.g. limit driver hours)
  • User-defined objectives (e.g. prioritise a type or category of request)
• Yotta also offer professional services that cover process reviews, service re-designs, and initiative strategy and implementation.

Compliance

• Configure Alloy to enhance compliance with:
  • Health and safety requirements
  • Environmental standards and frameworks
  • Quality management requirements
• Control product functionality access and data visibility with a range of user-based and role-based permission controls.
• Manage the schedules of planned compliance-related audits, assessments and inspections, and facilitate the progress of ad hoc visits.
• Automatically log key information, such as historical work information or stakeholder communications, within Alloy for later interrogation and reporting.
• Manage and simplify specialised reporting procedures, such as:
  • HSE Local Authority Health and Safety returns
  • Food Standards Agency Local Authority Enforcement Monitoring System audits
  • Good Hygiene Rating Scheme reports
  • Drinking Water Inspectorate reports
  • Home Office Licensing reports
  • Chartered Institute of Environmental Health reports
• Reliably manage processes with stringent compliance requirements, such as:
  • Licencing (e.g. premise licences, taxi licences)
  • Animal welfare standards assessment and enforcement
  • Local authority pollution controls
  • Noise and nuisance controls

Reporting and Analytics

• Easily create custom reports using:
  • A dedicated report builder
  • A dedicated query language
• Use schedules or events to trigger the automatic generation and distribution of reports to specific users and stakeholders.
• Reports can include multiple elements (e.g. summary metrics, detailed tables, maps, visual graphs) and be outputted in multiple formats (e.g. PDFs, CSVs, Excel files).
• Monitor and manage key metrics using:
  • Interactive, customisable dashboards
  • Dashboard cards displayed in the left sidebar of Alloy's main map interface
  • Layers displayed in Alloy's main map interface
• Data within Alloy can be sourced from third-party systems, as well as pushed to third-party systems (e.g. business intelligence and analytics tools).

Third-Party Integrations

• Integrate Alloy with an unlimited number of GIS solution datasets and mapping layers, such as datasets and layers concerning:
  • Atmosphere, weather and climate
  • Ecology and oceanography
  • Energy infrastructure and distribution
  • Buildings and structures
  • General purpose geographical data
• Integrate Alloy with a range of third-party systems, applications and tools, including:
  • ERPs
  • Service and job request management systems
  • Finance and accounting packages
  • Fleet management tools and applications
  • Analytics and business intelligence applications
  • CRM systems
  • Asset tracking solutions
  • IoT software and hardware solutions
• Bespoke integrations are available upon request or via API.