When to use GPS Tracking in the Workplace

When is GPS Tracking Most Effective in the Workplace


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GPS tracking can be a highly beneficial tool for any business that needs to track assets being transported from one place to another.

A GPS asset tracking system can also be used in other business situations, such as tracking and monitoring employee performance. But there are many other factors of GPS tracking that can help to boost efficiency and productivity in the workplace.

How Does GPS Tracking Work?

GPS (Global Positioning System) technology is an extremely common feature and tool in today’s world. For example, GPS can be found in our smartphones, satellite navigation systems, and in the microchips of our household pets.

How Does GPS Tracking Work?

As multiple satellites orbit the earth, beaming down data, a GPS triangulates its position by measuring how far away it is from other satellites. A GPS receiver must then lock onto at least four of these satellites to determine its accurate location on earth.

Once a receive has this information, the GPS tracking device can work out the precise location of a particular asset. As well as knowing the direction and speed in which it the asset is travelling.

As a result of this GPS tracking technology a business can then determine where its assets are located, whether they’re on the move and when they’re likely to arrive at their destination.

When to use GPS in the Workplace

A main benefit of businesses using GPS tracking technology is to prevent the risk of loss and theft of its high-value assets.

For example, a GPS tracker could be fitted to a fleet of vehicles that a company has leased. If one of these vehicles is stolen, emergency services can use the data transmitted from the GPS device to locate and recover the vehicle.

Read now: 3 Effective Technologies To Track Business Assets

A GPS device can also be used to keep track of non-vehicular assets in the workplace, which can eliminate the process of manually tracking down an asset in the workplace and help improve time management. A construction company that splits its equipment and tools across multiple sites could benefit in this way.

Use GPS tracking systems to monitor employees and deliveries

GPS can also be used to track and monitor employees, as they are valuable business assets too. For example, a vehicle fleet manager could use GPS tracking to monitor their drivers. They could identify a driver’s speed and whether they are driving carefully or not. With this data, they then might choose to set speed restrictions and incentivise safer driving.

Another example of effective use of GPS technology in the workplace is a flyer distribution company. They can track leaflet carriers going door-to-door, on foot, within a specific geographical area. That company’s clients may want to see proof that the flyer campaign has been delivered.

The Features of a GPS Asset Tracking System

GPS asset tracking software enables businesses to monitor their most valuable assets. These assets can be located either on-site or anywhere else in the world.

With asset tracking software you can also keep track of all business assets in one centralised directory. By having a complete overview of all assets you can identify their location, where they need to go, and who has used them last, all in a matter of seconds.

An asset tracking system can also use GPS to help you better understand how your business is currently utilising its assets. With this data, you can determine which assets are providing a low ROI due to being under-used. You might decide to sell those assets or relocate them to other premises where they can be put to better use.

The Features of a GPS Asset Tracking System

Most modern tracking software solutions are also cloud-based so that you can access data anywhere and at any time. Typical features of an asset tracking system can include:

  • Real-time GPS tracking.
  • Comprehensive reporting functionality.
  • A maintenance scheduling module.
  • Asset usage history.
  • Alerts for asset theft.
  • Alerts for driver behaviour in fleet tracking.

Most systems also offer barcode tracking and RFID tracking technology, as well as integration with accounting software or ERP systems. They can help manage an asset’s lifecycle too, from acquisition to disposal.

Download: The 4 Stages of an Asset Lifecycle

However, the right option for your business will depend entirely on the type of assets you need to track and the budget you have available.

Choosing a GPS System for your Business

Firstly, you should determine what assets you want to monitor with GPS tracking, as company assets can take many different forms. For example, a company in the healthcare industry may want to track important patient documents and medical waste.

Read more: Best Hospital Asset Tracking Technologies and Practices

Other forms of assets could include a vehicle fleet, IT assets, mobile devices, machinery, equipment, employees or sensitive data.

Then, once you’ve defined the assets that you need to track and manage, you can better research the features you require from an asset tracking solution.

Where do you go from here?

The next thing to do is to search, compare and shortlist the right asset tracking software for your business needs with our free questionnaire.

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