Assettrac

Assettrac helps customers manage any and all types of asset effectively and more digitally.

Whether it’s management of movable property or a more complex scenario, important asset information or interactions can be held and tracked at any stage or process.

 

One central portal provides a single source of truth, rather than silo’d information held in various places within the business. The Assettrac system is also customisable so that the platform is tailored around the customer’s scenario, not the other way around.

Assettrac was established in 1999 and so has a huge amount of experience to lend in this area. It provides a single source cloud-based system to help you track your assets. The system is held on hosted offsite servers backed up to meet the appropriate ISO27001 standards.


The Assettrac system is used by a wide range of professionals and industries, from education providers, facilities managers, IT managers, finance managers, and many more, no matter the sector. Any area that needs to better manage their important asset information will be able to extract much value and better business efficiency.

In addition, Assettrac team members work hand-in-hand with the customer to setup a system that makes it easier for them to understand, manage and update their own asset situation, in the knowledge that Assettrac will also be providing any support throughout and whenever needed.

Company Overview

Number of Customers
1000+
Office Location
Victoria House, Henfield Road, Henfield, West Sussex, BN5 9XE
Established Since
1999

Customisable Asset Management Portal – User, Site and Enterprise Applications

24/7 Cloud-based, user definable tracking system to update and report on specific current asset information.

Complete audit trail of interactions for full asset lifecycle management within the business.

Central area of information for multi-user or departments to access the current information.

System tailorable for specific needs and work processes.

Assettrac can provide as much support as necessary, whatever the stage.

Information can be sent from handheld units, no need to upload data back at the office.

Views and apps definable to the user and job role.

Often views added from Estates, Finance, Operations or IT. Engineer or Standard office views all tailorable.

Enables onsite offsite updates via portal or our apps for reporting, auditing, editing or inspecting.

Use system to undertake PPM or reactive maintenance and also undertake ‘walk-around’ area regimes if required.

Whole Solution Providers

Assettrac often provide customers with their whole solution comprising of software, any associated hardware, tags, asset auditing services, as well as full training and continuous support. Having many years of experience in the industry, and involved with many different sectors, we have been able to provide for many asset management scenarios.

Assettrac is able to offer advice and consultation as to the best methods and processes required and are delighted to assist with varied circumstances and scenarios.

Customised Asset tags - Barcode QR, NFC, UHF RFID
Assettrac can provide all asset tags necessary, no matter the type of technology, and whether it be indoor or outdoor, rugged or hazardous, Assettrac can recommend and provide the best materials for the job and all customised for specific applications.

Hardware where required

We are device agnostic but can recommend and provide a range of handhelds, where customers want a more rugged or dedicated unit, for easy scanning. These we have found to be cost effective and with our app installed and ready to use. We provide the same types of units to our own audit team who undertake asset updates and inspections nationwide.

 

Contractors – Give your Customers Access

Many Facilities Management providers are using the system to provide a window of this system to their customers so they can see equipment being serviced or tracked. This has helped improve visibility, transparency as well as improve communication and reduce administration – all seen as added service for the customer.

Assettrac can also provide tracking of digital work processes not exclusively confined to singular assets. For example users undertake walk-arounds or other monitoring for compliance or management or recording steps in a workflow or process which one can analyse and report.

 

Other Services

Onsite Asset Registration, Asset Audit and Reverification Service

Whether it be creating a new register or verifying the latest details in a specific area, Assettrac can provide an onsite tagging and scanning service to verify or add to an inventory in any location an organisation might require. Sending a team to undertake a specific and concentrated onsite job helps companies attain the latest details where they don’t have the time or resources to undertake themselves. It also minimises disruption and maximises asset capture. Dependent on the environment and the access, the team can tag between 200-400 items per day.

Tagged item information is sent to the system in real-time and can either be used to populate a new or existing customer portal or be provide as an excel spreadsheet for upload where required.

 

Acredditations

Assettrac is an approved member of the UK Government Cyber Essentials accreditation scheme.

All onsite asset audit teams are DBS checked.

Assettrac also holds SafeContractor accredited status.

Key Capabilities

Commercial Properties & Facilities Management
Inventory Management
Equipment & Machinery Management
Furniture & Fixtures Management
Consumables Management

Detailed Capabilities

Easily accessible online portal for unlimited asset information
Tracks all changes by User, Date & Time
Create any text, date and number field for complete customisation
Data Import and Export
Customer defineable views of own data for specialist teams or separate departments
Own digital inspection creation
Attach Photos and Documents – Unlimited storage
Update items in real-time either online or through handhelds
Manage item or situation conditions and plan replacement programme or review
Manage people efficiently to attend items or areas of need. Cascade responsibility for data and items.
Setup alerts to advise yourself or teams based on defined criteria.
Digitally manage and report on items from first registration through to ultimate disposal and archive.
Asset Audits provided as a service and can be a part of your software implementation
Onsite Asset Tagging and Logging Services
Depreciation Routine

Pricing

Customisable Cloud Software
From £1,900
Unlimited asset records, fields and asset information and document storage
Unlimited technical and customer support UK based (8am -5pm) included.
Tailorable system, with audit trail of all interactions
Own workstreams, criteria or digital inspection app created
Hardy Handhelds
£550 per device
Handheld with in-built laser scanner
Includes pre-installed APRT handheld software to communicate with system
Data changes in real-time, use existing WiFi infrastructure or 4G network.
No need to dock or connect back up to PC
Onsite Asset Verification
Approx £550/day
Dedicated team of experienced asset auditors
Maximum asset capture in minimum time period
Start managing items quickly
All the information or updates added straight to your management portal
Asset Tags
Approx £200/1000 tags
Customised according to application and environment

Weigh up your options

Get your personalised asset management software shortlist. Know what your peers are using and get in-depth product information. Answer our simple questionnaire to see unbiased software options.

Find out if Assettrac is right for you.

Testimonials

Business Process Manager
"Assettrac have helped digitally transform our business allowing access and update of our inventory from mobile devices while integrating seamlessly into our own bespoke developed inhouse systems"
Robbie Condliffe
Henry Bath & Son
Managing Director
"For over ten years we have worked closely with Assettrac to develop and refine our system so that we can confidently track and manage our cylinder fleet. Over the years we have enjoyed a close and supportive working relationship at all levels within Assettrac that has allowed to develop the system we have today and that meets our exacting requirements."
Peter Williams
National Refrigerants
Head of Video
"I would like to thank you for your support and the fantastic service you have provided with your asset tracking platform."
Jim Ward
Amnesty International (London, UK)
Managing Director
"One word springs to mind - 'Brilliant' - Assettrac is a very clever organisation and has benefited us enormously. We have the right solution, for the right price at the right time in our growth stage"
Robert Almond
Salvatex Recycling Group (Corby, UK)
Director of Technical & ICT
"We've been so impressed with the system since rolling it out and it has definitely had a hugely positive impact across business operations, especially technical maintenance."
Chris Phillips
The Kings Place Arts & Music
Director of Property & Facilities
"Really lovely chaps, polite and helpful and really thought outside the box and it was a pleasure having them working with us. Many thanks and please pass on my thanks to the team "
Penny March
Gowling WLG (UK) LLP
"Your team have been on site today and were all very professional, polite and are assets in themselves to your company!! Thank you and your team for the work done so far. "
Khalsa Primary School (Slough, UK)
"Wow! Thank you so much for carrying out the asset audit. I would also like to say how impressed I am with the efficient service that Assettrac provided. I am very interested in the on-line version as per your suggestion for using now and on a continuing annual basis."
Dover Grammar School for Girls (Kent, UK)
Site Manager
"I would just like to say how pleased we are with the Assettrac system. We have just had a financial audit, they looked at everything - including our asset register that you had prepared for us. It was certainly put to the test. The auditors' examined it in great detail picking items throughout the asset register and asking to see the actual items for them for their selves. Then picking items at random and asking to see them on the asset register. Happy to say that every item was successfully accounted for. On the third day of inspection the auditors gave their summing up of their visit and were happy to give an outstanding classification with a special reference to the asset register. So, thank you ASSETtrac, I would be happy to recommend your system to anyone who needs to keep track of their equipment in a simple to use and easy to understand way. "
Christchurch Bentink Primary School (London, UK)

Find the right fit for your industry

See asset management software options that match your business and your requirements. Your shortlist will include pricing, product and implementation information.

Shortlist Asset Management Software